Patient receipts, practitioner payments, service fees and payroll can make your practice’s books complex. You need support from someone familiar with how those transactions fit together.
Gravity Bookkeeping Services specialises in medical and allied health practices, bringing broader bookkeeping and finance experience to the work behind your business. You deal directly with Kenneth Chaaban, a registered BAS agent and Xero Certified Advisor, for ongoing bookkeeping, hourly support or personalised training.
Healthcare is our specialisation, and businesses in other industries are welcome. Start with the way your business works and agree the support you need with Kenneth.
Registered BAS agent
Xero Certified Advisor
A practice may receive income from patients, Medicare, private health funds, insurers or NDIS providers. Those receipts need to be reconciled alongside practitioner payments, service-fee arrangements and the everyday costs of running the business.
When a transaction is allocated to the wrong account, the records can become harder to follow. A payment showing in an income account when it belongs in a clearing account is one example Kenneth has encountered in medical-practice bookkeeping.
Gravity brings experience with these workflows to your bookkeeping. The aim is to help you understand what is happening in the accounts while giving your team support with the work behind them.
You may need someone to manage regular bookkeeping, help with a particular part of the workload or explain a process your team handles internally. Start with your current setup and agree which tasks Kenneth will take on.
Support with accounts payable and receivable, transaction coding and account reconciliations keeps the everyday bookkeeping connected to the receipts, payments and expenses behind it. Where entries need attention, Kenneth can review and reallocate transactions within the agreed scope.
Xero management and improvements can also form part of that support. Discuss your current setup, the processes your team uses and the areas that make regular bookkeeping harder than it needs to be. Kenneth can help review the way Xero is used and agree practical improvements around your requirements.
Kenneth also has experience with MYOB, QuickBooks and Reckon. Let him know which platform you use when discussing the support you need; the service scope is agreed around your software and business.
Doctor and contractor payments can involve more than a straightforward transfer. Service-fee deductions, recipient-created tax invoices (RCTIs) and clearing or trust accounts may all form part of the process.
Kenneth’s medical-practice experience includes these arrangements. Discuss how your practice receives income, calculates practitioner payments and records the associated fees so the bookkeeping scope reflects your actual workflow.
Invoicing and debtor management can also be included in the agreed scope. That may involve support with the invoicing process, keeping receivables records up to date and following the payment process your business has agreed. Accounts payable support can cover the supplier side of the workflow as well. Tell Kenneth where the workload sits and what your team would like help managing.
Practice managers, nurses, reception staff and practitioners may work under different arrangements. Your bookkeeping needs to reflect the payroll and payment processes used by your practice.
Kenneth offers support with payroll, Single Touch Payroll (STP) and superannuation within an agreed scope. Use the introductory conversation to explain your team, current payroll process and the tasks you would like help with.
Payroll tax and WorkCover obligations can also be discussed as part of your employer-related bookkeeping needs. Explain your current arrangements and the support you require so responsibilities, information and any work involving your other advisers are clear before proceeding.
Support with BAS and IAS preparation and lodgement, together with end-of-month reporting, within the services agreed for your practice.
The day-to-day records feed into this work. Discuss whether you need ongoing bookkeeping through to reporting and activity statements, or help with selected tasks. Kenneth is a registered BAS agent, registration number 26309638.
Reporting and business insights help you discuss what the records show, rather than only receive a set of figures. Business systems implementation and process and procedure development are also available for discussion. Whether you need a clearer workflow, more consistent records or support putting a system into use, agree the priorities, responsibilities and work to be covered with Kenneth.
With Gravity, you deal directly with Kenneth. He takes the time to understand your practice or business, the processes you use and the goals behind them, so the bookkeeping support fits the way your team works.
Gravity works as an extension of your team, providing responsive support, practical guidance and a consistent person to speak with. Your practice manager or business team stays involved, with clear responsibilities and ongoing support for the questions that arise.
Speak with the person providing your bookkeeping support. You can discuss a transaction, ask about the records or raise a question with someone who knows your business.
Ongoing support gives your team a place to raise questions and discuss where a process needs attention. Kenneth can work with you on practical next steps within the agreed scope.
Agree which responsibilities stay with your team and which Gravity will handle. Personalised training can help your team understand the bookkeeping processes they continue to manage.
Start with the work you need help with. The service scope and fees are agreed around your practice or business rather than assumed from a package name.
$120 + GST per hour
For practices and other businesses that need help with selected bookkeeping tasks or want to begin with a defined piece of work. You might want support reviewing transaction coding, reconciling accounts or working through a bookkeeping question.
Discuss the work involved with Kenneth before proceeding, including the tasks to be covered and how the hourly support will fit with the work your team already handles.
Tailored quote
For practices and other businesses that need a regular bookkeeping relationship rather than separate requests for each task. A retainer can be discussed around your ongoing accounts, practitioner-payment processes, payroll and reporting requirements.
The inclusions and monthly fee are agreed after reviewing your workload. Tell Kenneth which tasks your team already handles and where you need ongoing support, so the proposal reflects the work you actually want covered.
Tailored quote
For practice managers, business owners and team members who want to understand particular bookkeeping processes or feel more familiar with their work in Xero.
Training can be discussed around the tasks you use in your practice, including transaction allocation and how entries relate to clearing accounts or practitioner payments. Explain what you want to learn, and Kenneth will discuss suitable training and fees with you.
Kenneth is a registered BAS agent and Xero Certified Advisor whose experience extends across bookkeeping, financial management and reporting in a range of industries. That broader business background informs the practical support he brings to medical and allied health practices.
His healthcare experience includes doctor payments, service-fee deductions, account reconciliations and transaction coding. He understands that practice managers need to stay across the finances while juggling the daily demands of the practice. With Gravity, you speak directly with Kenneth and discuss the work in the context of your own business.
Registered BAS agent
Xero Certified Advisor
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Send a brief enquiry about your practice or business, the software you use and the areas where you would like help. You do not need to send patient information or confidential financial documents to start the conversation.
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Use your free introductory consultation to talk through your workload, questions and priorities. Discuss who manages the books now, which processes are working for you and what you want to change.
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If the service is a good fit, agree the work and fees before proceeding. That conversation sets out the tasks Gravity will handle and the responsibilities your practice team will retain.
Yes. Gravity specialises in medical and allied health practices, with experience in the payment and reconciliation workflows used by medical practices. Kenneth also brings bookkeeping, finance and reporting experience from other industries.
Yes. Medical and allied health practices are Gravity’s specialisation, rather than its only clients. Businesses in other industries are welcome to discuss their bookkeeping requirements with Kenneth. The introductory conversation is a chance to consider whether the support is a suitable fit.
Yes. Your practice manager’s knowledge of the business is an important part of the working relationship. Discuss which tasks you want Kenneth to handle, which will stay with your team and where training would be useful. Bookkeeping support does not need to mean handing over every task.
Yes. Use the introductory consultation to explain your current arrangement and what you would like to improve. Kenneth can discuss whether Gravity is a suitable fit and what would need to be agreed before a change.
Monthly retainers are quoted around the work required, rather than advertised as a standard bundle of inclusions. Your accounts, transaction workload, practitioner payments, payroll and reporting needs can be discussed when agreeing the scope and monthly fee. Hourly support is $120 + GST per hour; training is quoted separately.
Personalised training is available. Tell Kenneth which processes or tasks you want help with, whether that is transaction allocation, understanding a clearing account or another part of your practice’s bookkeeping. The training scope and fees are agreed around your requirements.
Kenneth is a Xero Certified Advisor and also has experience with MYOB, QuickBooks and Reckon. Tell him which platform your business uses and the help you need so the service scope can be discussed around your current setup.
Gravity supports practices and other businesses on the Sunshine Coast, in Brisbane and remotely. Contact Kenneth to discuss the arrangements for your business.
Whether you need ongoing bookkeeping, help with particular tasks or training for your team, start with a conversation with Kenneth. Gravity specialises in medical and allied health practices and also supports businesses in other industries. Your free introductory consultation is a chance to explain how your business works, ask questions and discuss a suitable scope and service option.
